Outlook Email Enhancement

Intermediate Level Article

How many times have you sent an email, only to realise moments later a typo/that you forgot an attachment/recipient address error (oh no!).

This tip provides an efficient, free remedy for Microsoft Outlook users.

1. In Outlook, open Rules (and Alerts) from the Tools menu.
2. Create a new rule.
3. Make it act on all messages sent.
4. Set the action to defer sending by your arbitrary choice of a number of minutes.
   1 minute is the minimum, though I've found this insufficient to pick up on all my errors (as I, you do check all your emails prior to clicking on Send don't you?!) - I personally recommend 5 minutes to give enough "breathing space".
5. Add an exception for messages marked as High Priority.
   Thus any messages you flag as High Importance are always sent immediately. Whilst this effectively removes the safeguard period for High Priority emails, it provides a very efficient bypass as/when you may require immediate despatch (e.g. an email regarding an auction or some other urgent/time-limited event).
6. Save the new rule.

Now all your emails will linger in your outbox for the safeguard period you configured, prior to Outlook commencing their send. Thus you have opportunity to remove/rewrite outgoings before recipient(s) receive in error.

Posted 4/01/2008 04:12:00 PM, Tuesday, 1 April 2008, by Faber Optimé.
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